Revised Medical Plan

 

Horace Mann Elementary School

Melrose Public Schools

MEDICAL EMERGENCY RESPONSE PLAN

  

Date: August 25, 2015

 Contact Information

 School District or Charter School:  Melrose Public Schools

Superintendent or Charter School Leader: Cyndy Taymore

Email: [email protected]

Phone: 781-979-2294

 

School: Horace Mann Elementary School

School Address: 40 Damon Ave. Melrose, MA 02176

School Principal: Mary Ellen Cobbs

Email: [email protected]

Phone: 781-979-2190

 

Contact Person for the School Plan: Mary Ellen Cobbs, Principal or Karen Gennari, Administrative Assistant

Email: [email protected], [email protected]

Phone: 781-979-2190

 

Section 1: The Medical Emergency Response Plan (Plan)

 

  1. Essential Plan Components

At each school, procedures must be in place to manage injury or illness of faculty, staff, students, and visitors and to respond in a timely and efficient manner to medical emergencies. Under the Medical Emergency law, each school’s Plan must include:

 

(1) Requirement: a method for establishing a rapid communication system linking all parts of the school campus, including outdoor facilities and practice fields, to the emergency medical services system and protocols to clarify when the emergency medical services system and other emergency contact people shall be called.

 

School’s Response: Describe the school’s method for establishing a rapid communication system.

 

911 Accesses

·         The school has landlines that connect directly to 911.

·         Key personnel, including those involved in after-school and extracurricular activities, have access to radios to direct personnel to dial 911.

·         Cell phones are utilized by personnel outside of the building (recess and physical education) in order to connect to the main office in the event that 911 must be dialed.

 

 

 

 

(2) Requirement: a determination of emergency medical service response time to any location on campus.

 

School’s Response: Describe the emergency medical service response times to locations on the school campus.

 

Community Emergency Responders

School leaders and administrators have ongoing relationships with fire and police chiefs as required under the Multi-hazard Evacuation Plan, developed under section 363 of chapter 159 of the Acts of 2000. Law enforcement and fire/safety personnel have connected the district administration building and the district schools with local emergency medical services (EMS) personnel. EMS has assisted in establishing a rapid communication system linking all parts of the school campus; determine response times to all parts of campus; and providing a methodology for directing EMS personnel to an ill or injured individual(s) and to available rescue equipment when they arrive in response to an emergency call for assistance. The EMS response time to the school is determined to be 8 minutes or less.

 

 

 

 

 

(3) Requirement: a list of relevant contacts and telephone numbers with a protocol indicating when each person shall be called, including names of professionals to help with post-emergency support.

 

School’s Response: Provide a list of relevant contacts and telephone numbers with information indicating when each person should be called.  Include names of professionals to help with post-emergency support.

The school maintains an updated list of key faculty and staff, with phone numbers and protocol that indicates when each individual is to be contacted during a medical emergency and their respective roles, such as directing EMS, providing first aid, supporting students, and providing class coverage. In all circumstances, the school principal and/or her designee and the nurse should be contacted immediately. This resource information is available in the school’s main office and in the school nurse’s office. A table highlighting key personnel and responsibilities are indicated below:

 

 

Person(s) Role Responsibility

·         Mary Ellen Cobbs

·         Karen Gennari,  Principal  Designee

·         Marsha Gibbons

·         Principal

·         Administrative   Assistant

·        Nurse

Providing First Aid.

·         Karen Gennari

·         Jack Rizzari

 

·         Administrative Assistant

·         Custodian

 

Direct EMS

·         Jamie Hickey

·         Ann Healey

·         Jennifer Papasodoro

·         Classroom Teachers

·         School Psychologist

·         Academic Interventionist

·         Occupational
Therapist

·         Educator

Supporting Students

·         Michelle Burke

·         Jessica Stone

·         Amy Morrison

·         Megan Nolan

·         Lorraine Wheeler

·         Ruth Ann Nieman

 

Teaching Assistants Provide Class Coverage

 

 

The school maintains an updated list of community-based providers that includes names and phone numbers of mental health professionals who can provide long- and short- term mental health services on campus following incidents and emergencies. This resource information is available in the school’s main office through the School Psychologist and/or School Social Worker.

The school’s main office will contact parents/guardians of students and emergency contact persons for faculty and staff if the student, faculty, or staff person has a medical emergency. The school maintains a list of names and phone numbers of parents/guardians, updated at the beginning of each school year, who should be contacted in case of a medical emergency concerning a student. The school maintains a list of names and phone numbers of individuals who should be contacted in case of a medical emergency concerning faculty and staff. Faculty and staff are directed to provide updated contact information as needed to the main office.  Contacts are also maintained in a secure web-based data base that is accessible on any mobile device with internet access by the nurse and by the main office personnel (Aspen).

In the event of evacuation, the nurse will carry the Confidential Student Health and Emergency Information binder. Parent/guardian contact information and health data are contained in this binder. This binder is kept in the nurse’s office. Contacts are also maintained in a secure web-based data base that is accessible on any mobile device with internet access by the nurse and by the main office personnel (Aspen).  If an off-campus evacuation is ordered, the Horace Mann School reports to the Green St. Baptist Church, 179 Green St. Melrose, MA.

 

(4) Requirement: a method to efficiently direct emergency medical services personnel to any                 location on campus, including to the location of available rescue equipment.

 

School’s Response: Describe how emergency medical services personnel will be directed to the emergency site(s) and to available rescue equipment.

 

Directing emergency personnel: The school secretary and/or custodian will be assigned to meet the emergency personnel as they arrive to direct them to the location of the health issue.

 

 

 

 

(5) Requirement: safety precautions to prevent injuries in classrooms and on the facilities.

 

School’s Response: Describe the safety precautions the school has in place to prevent injuries in classrooms and on the facilities.

 

Safety Assessment:

 

To prevent injuries and accidents on school property, the school district follows Occupational Safety and Health Administration (OSHA) guidelines. Prior to the opening of the school each year, key school administrators and the facility management director conduct a safety assessment using the National Institute for Occupational Safety and Health (NIOSH) Safety Program Checklist for Schools. Safety guidelines are posted in all classrooms. Physical education and fine arts instructors educate students on specific safety precautions and injury prevention measures relevant to their discipline.

 

 

The nurse will develop and implement Individual Health Care Plans for students with known medical conditions.  The care plans will be kept in the nurse’s office and also shared with school staff on a need to know basis. The nurse will teach/train staff about the individual health issues of the student. These care plans will be made readily available for substitutes to review. Care plans will be evaluated throughout the school year for any changes needed. For students and staff with non-emergent health issues, a general emergency health care response will be used as appropriate.

 

CPR and AED training will be made available to staff at the beginning of the year. The training will be reviewed mid-year at a whole staff faculty meeting by the school nurse.  Online tutorials reviewing CPR and AED training is available to all MPS staff http://melroseschools.com/faculty-and-staff/online-health-videos/

Epi-pen’s will be kept in the nurse’s office and in the lunchroom. Epi-pen’s will be sent on field trips. Staff training of the use of Epi-pens is conducted annually.  Online tutorials reviewing Epi-pens is available to all MPS staff http://melroseschools.com/faculty-and-staff/online-health-videos/

Staff will take field trip bags containing first aid supplies and appropriate students’ medication on trips outside of the school grounds.

Classrooms are peanut/nut aware. No nut products are allowed to be consumed in the classroom. Birthday parties are food free; Classroom parties of any kind will be nut safe. Students are instructed not to share food. There is a peanut/nut safe table in the cafeteria, Custodians and lunchroom workers use separate cleaning materials on the peanut/nut safe table.

Asthma inhalers are kept in the nurse’s office, unless the student is age appropriate and responsible enough to self-carry their inhaler. Inhalers will be sent on field trips.

The physical plant of the school building and grounds will be assessed periodically throughout the year for general hazards and it will be determined if repairs need to be made.

 

 

 

 

 

(6) Requirement: a method of providing access to training in cardiopulmonary resuscitation (CPR) and first aid for teachers, athletic coaches, trainers, and other school staff, which may include training high school students in cardiopulmonary resuscitation.

 

School’s Response: Describe how the school will provide access to CPR and first aid training for the staff listed above.  Describe if the school will provide CPR training for high school students. 

 

 

Staff wishing to be trained in CPR, the use of the AED, and general first aid will be provided opportunity at the beginning of the school year. The training will be reviewed mid-year at a whole staff faculty meeting by the school nurse.  Online tutorials reviewing CPR and AED is available to all MPS staff http://melroseschools.com/faculty-and-staff/online-health-videos/

 

 

 

 

(7) Requirement: in the event the school possesses an automated external defibrillator (AED),

  • the location of the device;
  • whether or not its location is either fixed or portable; and
  • those personnel who are trained in its use.

 

With respect to item (7) on AEDs, the law further requires information on:

  • the total number of AEDs in each school (note: the law does not require schools to possess AEDs);
  • any volunteers (and personnel) who are trained in the AED use;
  • personnel who have access to AEDs during regular school hours and after school; and
  • the total estimated number of AEDs necessary to ensure campus-wide access during school hours and in after-school activities and public events (the estimate is required whether or not the school currently has AEDs).

 

 

School’s Response: If the school has AEDs, provide the information on the items listed   above. If the school does not have AEDs, provide information on the estimated number of AEDs needed.  A sample form is provided for your use in displaying the required AED information.

 

·         The AED device is located in the main office just on the wall just outside the nurse’s office

·         The AED is a portable device

·         All professional school staff are trained in use of the AED

·         There is 1 AED device in the building and anyone on the building always has access to the device, as it is located in an unlocked location.

·         There are signs in the gym and other location in the building, directing people to the office to locate the device.

·         The School Nurse ensures that the AED unit is maintained according to the manufacturer’s recommendations.